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RE: Workflow

Framers;

I work in an environment where review comments, whether the source is (ugh) Word or Frame, are largely done as Word tables (columns for page number, line number etc.), the idea being that the comments can be merged and sorted (actually I've proven this is not possible because Word's sort routine is too smart and sorts, e.g. "5-10" as negative 5!).

I do my comments as marked up PDF files in the hopes that I'll be joined one day by others.

While I'm a big enthusiast for this method, and it's vastly superior to the Word-based method that has evolved, I do think that it requires some training. Most people are barely aware that Acrobat can do postit-notes, let alone attach a note to a strike-through or highlighted region of text (or even to a rectangle or other shape).

I do agree that doing reviewing directly in Frame could be very dangerous. Are people going to insert paragraphs with the right tags? Use the right character formats? What if someone who is a subject matter expert, but not a Frame expert, formats 10 pages of wonderful comments with manually applied styles?

- David Crowe


At 11:23 AM -0400 5/31/05, John Sgammato wrote: 
I use paper copies as well. I gave my reviewers the choice, and most of
them wanted paper. They sometimes include diagrams or other sketches to
help make a point. Many of them appreciate the chance to take a hardcopy
offsite and our boss declares a doc-day: they can be anywhere they like
as long as they do a quality review.
Sometimes a quick reviewer can pass a review copy to another reviewer so
we get the benefit of a sequential review if the last guy in the link is
not a slowpoke. I provide red pens, highlighters, and any other tools
they need,and plenty of positive feedback.
Call me old-fashioned, but I prefer paper anyway.
Of course, the original poster had to deal with some remote reviewers,
and for them circulating hard-copy is not an option. I do get some
reviews from the support guys out in the field - they read the PDF and
then send emails with page-specific comments, but I think adding the
email step is a deterrent to mentioning little glitches.
...and what works for me in a 40-person company won't work for bigger
departments. But for what it's worth, that's my feedback.

 -----Original Message-----
 From: owner-framers@xxxxxxxxx [mailto:owner-framers@xxxxxxxxx] On
Behalf 
 Of Clare Stewart
 Sent: Tuesday, May 31, 2005 10:59 AM
 To: waynefb@xxxxxxxxxxxxx
 Cc: FramersLIst
 Subject: Re: Workflow

 I work in the area of Clinical Trials, where everything must be done
 according to regulations. We don't let anyone touch our FrameMaker
forms
- not even team members. We actually circulate paper copies!

Clare

 waynefb@xxxxxxxxxxxxx wrote:
 > We're having a workflow brainstorming session at work and from it we
 came away with limited solutions. I'm curious if anybody else has
their
reviewers directly edit frame documents, or how people are doing
reviews.
We have several people which need to review documents and they are
located
in several locations across the globe. The current idea is to use CVS
and
have them checkout the Frame document, mark it up and check it back in
(we
would control the commit process). But, I'm not sure how well this
will
work with multiple reviewers looking at the same document at the same
time.
While PDF might still be an option, nobody is thrilled with that
option 
 since it is a very tedious process for everybody involved.
 >
 > If people have ideas, please feel free to contact me off list if you
 don't think this list is the right place for this discussion.
 >
 > Regards,
 > Wayne
 >
 > ** To unsubscribe, send a message to majordomo@xxxxxxxxx **
 > ** with "unsubscribe framers" (no quotes) in the body.   **
 >

 --
 Secrecy, being an instrument of conspiracy, ought never to be the
system 
 of a regular government. -Jeremy Bentham, jurist and philosopher
 (1748-1832)

 Clare Stewart
 Research Assistant
> Clinical Trials Methodology Group 
 McMaster University
 905-527-2299 x 43791
 stewartc@xxxxxxxxxxx


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