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To: "'Ian Gifford'" <gifford@xxxxxxx>, Framers@xxxxxxxxxxxxxx, "'Free-Framers Self-Help'" <framers@xxxxxxxxx>
Subject: RE: Managing FM?
From: "Hedley Finger (EPA)" <Hedley.Finger@xxxxxxxxxxxxxxx>
Date: Fri, 26 Nov 1999 09:33:26 +1100
Ian: > Q1 How do I have FM "automatically" generate a list at the end of ny > FM Book from key words that are in the body of the FM files? > > Example: I am writing an IEEE Standard that is currently 331 pages/20 > files in FM. Whenever the word "SHALL" is used I would like to have FM > generate an entry in an FM file such that the relevant Paragraph number > and Paragraph Name is captured and entered in this FM File. [Hedley Finger] What do you mean by paragraph name? The actual contents or body of the paragraph? > The document will grow from 300 to 600 pages in the next month or so > and the use of SHALL will also grow - this FM solution I am looking for > would hopefully "capture" the word SHALL as it is entered into the > document or the editor can manually add markers, tags, etc. when the > word is used. [Hedley Finger] Make a Glossary marker (not an Index or Author marker) containing the word 'shall' that is prepended to the occurrence in the text. Select the marker and word and copy to clipboard. Search for 'shall' and replace with the contents of the clipboard. As I am unclear as to what is meant by 'paragraph name' but you state that the paras are numbered, I shall use these numbers. > The bottom line is for the "SHALL" usages to be auto updated in this > single file at the end of the FM Book. The file would then be > completed by an editor so it could be read BUT the work of locating all > the usages of SHALL would be already done. [Hedley Finger] Generate/Update in the book. Specify Standard Index and click Generate. Include Markers of Type: Glossary only -- all the rest must be in the Don't Include list. Click Create Hypertext links. Click Generate. Go to the IX reference page in the document <sourceFileName>IX.fm that appears. Find the line with the GlossaryIX para tag, which reads something like: <$pagenum>. Edit as follows: Para No. <$paranumonly> on page <$pagenum> Find the line with the para tag SeparatorsIX, which reads something like: 1, 2-3 Change the comma to a forced linebreak (appears as a shallow < when text symbols revealed): 1< 2-3 Regenerate the <sourceFileName>IX.fm file. You will now have a single 'shall' entry (with a 300 pp book, possibly the longest single index entry in the known universe) with successive locators ('page numbers') as follows: S shall Para No. 32 on page 72< Para No. 84 on page 108 etc. Each locator has a hypertext marker, so that when you Ctl-Alt-click (Windows) on the locator you will be taken to the relevant occurrence of 'shall'. If you wanted the body of each para containing 'shall' you could change the GlossaryIX line to: Para No. <$paranumonly>, <$paratext>, on page <$pagenum> Sure hope the paras are short. This is the method to use when you wish to index legislation or lengthy contracts by section and subsection number. [FrameMaker 5.5.6, Acrobat 3.02, Windows 98, HP OmniBook 2100] Regards, Hedley Finger Technical Writer Subscribe to the alternative framers: <mailto:email@example.com?Subject=Subscribe%20to%20framers>; message must consist of only (no signature) -- subscribe framers firstname.lastname@example.org help end Ericsson Australia Pty Ltd Tel. +61 3 9301 6214 Cell. +61 412 461 558 Fax. +61 3 9301 6199 Email. email@example.com Hand Holding Projects Pty Ltd Tel. +61 3 9809 1229 Cell. +61 412 461 558 Fax. +61 3 9809 1326 Email. firstname.lastname@example.org ** To unsubscribe, send a message to email@example.com ** ** with "unsubscribe framers" (no quotes) in the body. **